Slide layouts in PowerPoint 2007

 SLIDE LAYOUTS IN POWERPOINT 2007

Slide Layouts in PowerPoint 2007 refer to the pre-designed arrangements of text, images, charts, and other objects on a slide. A slide layout determines how the content is placed on a slide and helps in creating a well-organized presentation.

Each layout contains placeholders that hold text, pictures, tables, charts, or media.

Importance of Slide Layouts

Slide layouts are important because:

They help in arranging content neatly

They save time while designing slides

They give a professional look to the presentation

They maintain consistency throughout the presentation

Types of Slide Layouts in PowerPoint 2007

PowerPoint 2007 provides various slide layouts, such as:

1. Title Slide

Used for the first slide of a presentation.

It contains placeholders for Title and Subtitle.

2. Title and Content

This is the most commonly used layout.

It includes one title placeholder and one content placeholder for text, pictures, charts, or tables.

3. Section Header

Used to divide the presentation into sections.

It contains placeholders for section title and subtitle.

4. Two Content

This layout has one title placeholder and two content placeholders.

It is useful for comparing two topics.

5. Comparison

Similar to Two Content layout, but includes headings above each content area for comparison.

6. Title Only

Contains only a title placeholder.

Used when the slide mainly displays images or charts.

7. Blank

This layout contains no placeholders.

It is used for designing slides freely.

Applying a Slide Layout

Steps to apply a slide layout:

Select the slide

Click on the Home tab

Click on Layout in the Slides group

Choose the required slide layout

Changing the Slide Layout

A slide layout can be changed at any time without affecting the content. PowerPoint automatically adjusts the content to fit the new layout.

WORKING WITH TEXT

Entering and manipulating text is a major part of building a presentation. Text is not only titles and bulleted lists but it is also a caption on a picture or a legend or a label on a chart. Text can be inside a shape or curved around it on the outside. Text communicates in a thousand ways.

The text is entered in the provided text placeholders in a slide. Text placeholders are text boxes that contain text and other objects. Text boxes can be moved or rotated. You can insert a new text box or use an existing one from a template.

The border of a placeholder tells what can be done with it. If the border is dashed, the text area is selected, and you can enter or edit text. If the border is solid, the placeholder itself is selected and can be moved or manipulated. You can change the solid border to dashed by moving the pointer inside and clicking the text, or by clicking outside the text box and then clicking the text to select it again.

 Moving a Text Box

To move a text box:

1. Click the text within a text box to display the text box outline.

2. Place the pointer over the border of the text box and between the handles. The pointer will be a four-headed arrow.

3. Drag the text box where you want.

Resizing a Placeholder

To resize a placeholder, you drag the sizing handles of the text box.

1. Click the text to display the text box border.

2. Place the pointer on the border over the handles so that it becomes a two-headed arrow.

3. Drag the sizing handle in the direction you want the text box expanded or reduced. As you drag, the pointer will morph into a crosshair.

Rotating a Text Box

When you first insert a text box (or click it to select it), a rotate handle (which is shown as a green colored circle in the top-center of the text box) allows you to rotate the box in a circle.

1. Place the pointer over the rotate handle.

2. Drag it in the direction it is to be rotated.

3. Click outside the text box to set the rotation.

Filling Color in a Text Box

To change the background color of a text box, you use the Format Shape dialog box.

1. Right-click the text box, and click Format Shape from the context menu. The Format Shape dialog box appears.

2. Click Fill and then select the type of fill you want to see. A group of options will appear, depending on your choice.

3. Click the Preset Colors, Color, or other drop-down list box to select a color. Set other attributes as you wish.

4. When finished, click Close.

Below figure shows a placeholder filled with a gradient color.

Changing the Font of Text

PowerPoint offers no fewer than four ways to change fonts. Select the text that needs a new font and change fonts with one of these techniques:

Mini toolbar: Move the pointer over the selected text. You see the Mini toolbar. Move the pointer onto this toolbar and select a font in the Font drop-down list.

Shortcut menu: Right-click the selected text and choose a new font on the Font menu at the top of the shortcut menu.

Font menu: On the Home tab, open the Font drop-down list and select a font. You can "live-preview" font choices on this menu.

Font dialog box: On the Home tab, click the Font group button. You see the Font dialog box. Select a Font and click OK.

 THEMES IN POWERPOINT 2007

Themes in PowerPoint 2007 are pre-designed sets of colors, fonts, backgrounds, and effects that are applied to slides to give a consistent and professional appearance to a presentation. A theme controls the overall look and design of all slides in a presentation.

Using themes helps users create attractive presentations quickly without designing each slide manually.

Components of a Theme

A theme in PowerPoint 2007 consists of the following elements:

Theme Colors – A coordinated set of colors

Theme Fonts – A set of heading and body text fonts

Theme Background – Background styles and designs

Theme Effects – Effects applied to shapes and objects

Importance of Themes

Themes are important because:

They provide a uniform look to all slides

They save time in designing presentations

They enhance the visual appeal of slides

They maintain consistency in formatting

Applying a Theme in PowerPoint 2007

Steps to apply a theme:

Click on the Design tab

Go to the Themes group

Select the desired theme

The selected theme is applied to all slides

Changing a Theme

A theme can be changed at any time. When a new theme is applied, PowerPoint automatically updates the colors, fonts, and background of all slides according to the new theme.

Customizing a Theme

Users can customize a theme by:

Changing theme colors

Changing theme fonts

Modifying background styles

Default Theme

The default theme in PowerPoint 2007 is Office Theme. It is applied automatically when a new presentation is created.

CLIPART IN PRESENTATION 

To enhance the presentation, a clipart graphic can be used. The first step of that process is to add a new slide with a layout that can accommodate both text and clipart. Although you can change the slide layout of the present slide to accommodate the clipart.

To add a clipart in the presentation, follow the following steps:

1. Add a new slide or change the slide layout of the slide in which you wish to add a clipart. For example, we have changed an existing slide with Title and Content layout to Two Content layout. The slide changes as shown in the following figure:

2. Click on the ClipArt icon in the middle of the bottom row of icons. This displays the Clip Art search screen in the right side of the window.

3 Click in the box to the right of "Search text

4 Type computers in the Search for: prompt and press ENTER to start the search. All the clipart stored in your computer are displayed.

5. Click on the clipart image that you want to display in your slide. This can be seen in the figure below:

 ORGANIZATION CHARTS

An organization chart graphically represents the management structure of an organization, such as department managers and non-management employees within a company. By using a SmartArt graphic in Microsoft Office PowerPoint 2007, you can create an organization chart and include it in your presentation.

To insert an organization chart in your presentation

1 Insert a new slide with Title and Content layout.

2. In the center of the slide, from the content icons, click Insert SmartArt Graphic button

This opens the Choose a SmartArt Graphic dialog box.

3. From the available categories in the left section, click Hierarchy option. The right side of the dialog box displays the various types of charts.

4. Choose the first option from the right side Organization Chart and click OK. The organization chart appears on the slide.

When a SmartArt organization chart is selected, two contextual tabs are available: the Design tab and the Format tab. These tabs contain the tools you need to modify your organization chart. There are many options when making an organization chart. You can make modifications to the text, members, layout, chart and box style, lines, and background color of the organization chart.

SLIDE SHOW VIEW

Slide Show View is the view in Microsoft PowerPoint 2007 that is used to display the presentation on the full screen. It shows each slide one by one exactly as it will appear to the audience during a presentation.

This view is mainly used for presenting slides to viewers.

Purpose of Slide Show View

Slide Show View is used for the following purposes:

To present information to an audience

To view slides in full-screen mode

To check slide transitions and animations

To review the overall flow of the presentation

Starting Slide Show View

Slide Show View can be started in the following ways:

1. From the Beginning

Click on the Slide Show tab

Select From Beginning

2. From the Current Slide

Click on the Slide Show tab

Select From Current Slide

3. Using Keyboard Shortcut

Press F5 to start from the first slide

Press Shift + F5 to start from the current slide

Features of Slide Show View

Slides appear in full-screen mode

Text, images, animations, and transitions are displayed clearly

Presenter can move to the next slide using mouse or keyboard

Timings and effects can be tested

Navigating Slides in Slide Show View

Mouse click – Moves to the next slide

Arrow keys – Navigate forward or backward

Esc key – Ends the slide show

Ending Slide Show View

To end the slide show:

Press the Esc key

 SLIDE TRANSITION

Slide Transition is the visual effect that appears when one slide changes to the next slide during a slide show in Microsoft PowerPoint 2007. It controls how a slide enters and exits the screen while presenting.

Slide transitions are applied to slides, not to the objects on the slide.

Purpose of Slide Transition

Slide transitions are used to:

Make the presentation attractive

Control the movement between slides

Improve the flow of the presentation

Maintain audience interest

Types of Slide Transitions

PowerPoint 2007 provides various slide transition effects such as:

Fade

Wipe

Push

Split

Dissolve

Applying a Slide Transition

Steps to apply a slide transition:

Select the slide

Click on the Animations tab

Choose a transition effect from the Transition to This Slide group

The selected transition is applied to the slide

Transition Speed

The speed of a slide transition can be adjusted:

Slow

Medium

Fast

This controls how quickly the transition effect occurs.

Applying Transition to All Slides

To apply the same transition to all slides:

Select a transition

Click on Apply to All

Removing a Slide Transition

To remove a slide transition:

Select the slide

Choose No Transition

Difference Between Slide Transition and Animation

Slide Transition: Effect between two slides

Animation: Effect applied to text or objects within a slide

ΑΝΙΜΑTING SLIDES

Animation of text in PowerPoint refers to the manner in which individual text or other objects appear as they enter or exit a slide. Normally, all objects on a slide appear at the same time when you display the slide. However, you can have different objects appear and exit at different times under your control as the show proceeds.

Normally, when you have a slide with multiple bullets, PowerPoint will display all the text bullets at once when you go to that slide during a slide show. One nice effect, however, is having the different bullets appear as you speak about them, one at a time. This can be accomplished by using PowerPoint's animate text feature.

Animations are useful for getting the audience to focus its attention on information you present on one part of a slide. Rather than have a bulleted list appear all at once, you can display the bulleted items one at a time as you discuss each item. Animations keep the audience guessing.

1 In Normal view, click to select the element on the slide that you want to animate. You will notice a selection box around the element when it gets selected.

2. Open the Animate drop-down list and choose an animation effect. As shown in figure below, your choices are Fade, Wipe and Fly In.

If you choose a text frame with multiple paragraphs in it, you will have to specify whether you want to animate the text all at once or only one paragraph at a time.

 All at Once: All the text is animated at the same time.

 By 1st Level Paragraphs: Each paragraph is treated separately and animated on its own.

For example, each item in a bulleted list is treated as a separate element - each item fades, wipes, or is flown in after the one before it, not at the same time as the one before it.

Whatever animation effect you choose, you will see a short preview of the animation choice you made.

 To remove an animation, open the Animate drop-down list and choose No Animation.

You can add more animation effects to your slide by clicking Custom Animation button in the Animations tab. A Custom Animation task pane appears on the right side of your PowerPoint window.

By using the Custom Animations pane, you can have more control over your animations.

Animated items are noted on the slide by nonprinting numbered tags. These tags correspond to the animations in the Custom Animation list and appear only in Normal view with the Custom Animation task pane displayed.

As shown in the above figure, effects are available from the Add Effect dropdown list in the Custom Animation task pane. Effects come in four categories:

 Entrance effect: Determines how the element arrives on-screen. Choose an entrance effect if you want an element to appear on-screen after the slide appears.

Emphasis effect:  Determines how the element calls attention to itself while it is on-screen. For example, you can change its font size, make it spin, or make it flicker.

 Exit effect:  Determines how the element leaves the slide. For example, the element can fade out or fly off-screen before the slide itself disappears.

Motion path:  Determines how the element moves across or around on the slide. For example, you can move the element up, down, right, or left. You can also choose from and draw complex motion paths.

When you choose an effect, you can also fine-tune it. For example, you can choose its speed, size, and direction. Options you get for fine-tuning depends on the effect you're working with.

MASTER SLIDES 

Master Slides in Microsoft PowerPoint 2007 are special slides that control the overall design and layout of a presentation. They define the appearance of all slides, including background, fonts, colors, and placeholder positions.

Any change made in a master slide is automatically applied to all related slides in the presentation.

Types of Master Slides

PowerPoint 2007 includes the following types of master slides:

1. Slide Master

The Slide Master controls the design and layout of all slides in the presentation.

2. Title Master

The Title Master controls the layout and appearance of title slides.

3. Handout Master

The Handout Master controls the appearance of printed handouts.

4. Notes Master

The Notes Master controls the appearance of notes pages.

Importance of Master Slides

Master slides are important because:

They ensure consistency in design

They save time while formatting slides

They help apply changes to multiple slides at once

They give a professional look to the presentation

Accessing Master Slides

Steps to open master slides:

Click on the View tab

Select Slide Master

The Slide Master view will appear.

Editing a Master Slide

In Slide Master view, users can:

Change background style

Modify fonts and colors

Add logos, headers, and footers

Adjust placeholder positions

Closing Master Slide View

To exit Slide Master view:

Click on Close Master View

Difference Between Master Slide and Normal Slide

Master Slide: Controls design of multiple slides

Normal Slide: Used to add individual content

 APPLYING A SLIDE MASTER

Slide Master is a powerful feature in Microsoft PowerPoint that allows you to control the overall design and formatting of all slides in a presentation from one place.

Using Slide Master, you can manage:

Fonts

Colors

Backgrounds

Logos

Headers and Footers

Slide layouts

Meaning of Applying a Slide Master

Applying a Slide Master means:

Making the design, formatting, and layout created in the Slide Master automatically apply to all slides in the presentation.

This ensures consistency and a professional look.

Steps to Apply a Slide Master

Step 1: Open PowerPoint

Open Microsoft PowerPoint and open your presentation.

Step 2: Go to the View Tab

Click on the View tab in the menu bar.

Step 3: Select Slide Master

Click on Slide Master.

You will see:

One Main Slide Master at the top

Multiple Slide Layouts below it

What Can Be Applied Using Slide Master?

1. Applying Fonts

Change font style and size for titles and content

All slides will update automatically

2. Applying Color Theme

Set background colors

Change text and shape colors

Creates a uniform color scheme

3. Applying Logo

Insert a company, school, or channel logo

The logo appears in the same position on every slide

4. Applying Header and Footer

Add date, slide number, or footer text

Automatically shown on all slides

5. Applying Background Design

Add images, gradients, or solid backgrounds

Enhances visual appeal

Final Step: Close Slide Master View

After making changes:

Click Close Master View

Now return to Normal view and see that: ➡️ The Slide Master design is applied to all slides.

Advantages of Applying a Slide Master

Saves time

Maintains consistent design

Gives a professional appearance

Easy to manage large presentations

Avoids repeated formatting

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Exam-Ready Short Note

Slide Master is a PowerPoint feature that controls the formatting and layout of all slides. Applying a Slide Master ensures consistency and professional design throughout the presentation.

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