MS - PowerPoint 2007

 INTRODUCTION TO POWERPOINT 2007

Microsoft PowerPoint 2007 is a presentation software developed by Microsoft. It is a part of the Microsoft Office 2007 package. PowerPoint is used to create slide-based presentations that help in explaining ideas clearly using text, images, charts, tables, audio, video, and animations.

PowerPoint presentations are commonly used in:

Schools and colleges

Offices and companies

Business meetings

Seminars and conferences

Training programs

Meaning of Presentation

A presentation is a way of showing information in front of an audience in an organized and attractive form.

In PowerPoint, information is shown on slides. Each slide is like a page of a presentation.

Features of PowerPoint 2007

Microsoft PowerPoint 2007 introduced many new and improved features:

Ribbon Interface

Traditional menus are replaced by the Ribbon.

Commands are grouped into tabs like Home, Insert, Design, etc.

Slide Layouts

Ready-made layouts for title slides, content slides, images, charts, etc.

Themes and Templates

Pre-designed themes to make presentations attractive.

Themes control colors, fonts, and background.

Animations and Transitions

Animation effects for text and objects.

Slide transition effects between slides.

Multimedia Support

Insert images, audio, video, and clip art easily.

SmartArt Graphics

Used to create diagrams like processes, cycles, hierarchies, and lists.

Charts and Tables

Data can be shown using charts and tables clearly.

Components of PowerPoint 2007 Window

When you open PowerPoint 2007, you see the following parts:

Title Bar

Shows the presentation name and PowerPoint application name.

Office Button

Used for New, Open, Save, Save As, Print, and Close.

Ribbon

Contains tabs and groups of commands.

Quick Access Toolbar

Contains frequently used commands like Save, Undo, Redo.

Slides Pane

Shows thumbnail view of all slides.

Slide Area

Main working area where you design the slide.

Notes Pane

Used to write notes for the presenter.

Status Bar

Shows slide number, view buttons, and zoom control.

Tabs in PowerPoint 2007 Ribbon

1. Home Tab

Used for:

Formatting text

Adding new slides

Paragraph alignment

Drawing shapes

2. Insert Tab

Used to insert:

Tables

Pictures

Clip Art

Shapes

Charts

Audio and Video

3. Design Tab

Used for:

Applying themes

Changing slide background

Adjusting colors and fonts

4. Animations Tab

Used to:

Apply animation effects

Control animation speed and order

5. Slide Show Tab

Used to:

Start slide show

Set slide timing

Rehearse timings

6. Review Tab

Used for:

Spelling check

Comments

Language settings

7. View Tab

Used to:

Change presentation views

Zoom control

Master slides

Types of Views in PowerPoint 2007

Normal View – Used to create and edit slides

Slide Sorter View – Used to rearrange slides

Slide Show View – Used to present slides to audience

Notes Page View – Used to view speaker notes

Advantages of PowerPoint 2007

Easy to use

Attractive presentations

Saves time

Improves communication

Useful for teaching and business

Uses of PowerPoint 2007

Teaching students

Business presentations

Project reports

Marketing presentations

Training sessions

 BASIC POWERPOINT TERMINOLOGY

Before working with Microsoft PowerPoint, it is important to understand some basic terminology. These terms help users understand how PowerPoint works and how presentations are created, edited, and shown. Knowing PowerPoint terminology makes learning and using PowerPoint easier and faster.

1. Presentation

A presentation is a PowerPoint file that contains a collection of slides.

It is used to present information in front of an audience in an organized way.

Example:

A school project or business meeting file created in PowerPoint is called a presentation.

2. Slide

A slide is a single page of a presentation.

Each slide can contain text, images, charts, audio, video, and other objects.

Example:

Title slide, content slide, conclusion slide.

3. Slide Layout

A slide layout decides how content is arranged on a slide.

PowerPoint provides ready-made layouts like:

Title Slide

Title and Content

Two Content

Comparison

4. Theme

A theme is a pre-designed set of colors, fonts, and backgrounds.

Themes give a professional and uniform look to the entire presentation.

5. Template

A template is a ready-made presentation file with pre-designed slides.

It saves time by providing a basic structure.

6. Ribbon

The Ribbon is the top bar in PowerPoint that contains commands and tools.

It is divided into tabs, groups, and commands.

7. Tabs

Tabs are sections on the Ribbon that contain related tools.

Common tabs:

Home

Insert

Design

Animations

Slide Show

Review

View

8. Groups

Groups are sets of related commands inside a tab.

Example:

Font group, Paragraph group, Drawing group.

9. Quick Access Toolbar

The Quick Access Toolbar contains frequently used commands like:

Save

Undo

Redo

It is located at the top-left corner of the window.

10. Office Button (PowerPoint 2007)

The Office Button is used for file-related tasks such as:

New

Open

Save

Save As

Print

Close

11. Slide Pane (Slides Pane)

The Slide Pane shows small thumbnails of all slides.

It helps in selecting and arranging slides.

12. Slide Area

The Slide Area is the main working area where slide content is created and edited.

13. Notes Pane

The Notes Pane is used to write notes for the presenter.

These notes are not visible to the audience during the slide show.

14. Status Bar

The Status Bar is at the bottom of the window.

It shows:

Slide number

View buttons

Zoom level

15. Text Box

A Text Box is used to type text on a slide.

Text boxes can be moved, resized, and formatted.

16. Placeholder

A placeholder is a dotted box that holds content such as:

Text

Images

Charts

Tables

17. Object

An object is any item placed on a slide such as:

Text

Picture

Shape

Chart

Video

18. Animation

Animation is a visual effect applied to text or objects on a slide.

Types of animations:

Entrance

Emphasis

Exit

Motion Path

19. Transition

A transition is a visual effect that occurs when moving from one slide to another during a slide show.

20. Slide Show

A Slide Show is the full-screen display of slides for an audience.

21. Views

PowerPoint provides different views to work with slides:

Normal View

Slide Sorter View

Slide Show View

Notes Page View

22. SmartArt

SmartArt is used to create diagrams like:

Processes

Cycles

Hierarchies

Relationships

23. Chart

A chart is used to represent data graphically such as:

Bar chart

Pie chart

Line chart

24. Media (Audio and Video)

PowerPoint allows inserting:

Audio (music, narration)

Video (clips, recordings)

 STARTING POWERPOINT

Starting Microsoft PowerPoint means opening the PowerPoint application so that we can create, edit, and present slide presentations. PowerPoint can be started in different ways depending on the version of Windows and user convenience. Knowing how to start PowerPoint is the first step in creating a presentation.

What Happens When PowerPoint Starts?

When PowerPoint starts:

The PowerPoint window opens

A blank presentation or start screen appears

You can create a new presentation or open an existing one

Methods of Starting PowerPoint

There are several ways to start Microsoft PowerPoint.

Method 1: Starting PowerPoint Using Start Menu

This is the most common method.

Steps:

Click on the Start button.

Click All Programs.

Click Microsoft Office.

Click Microsoft Office PowerPoint 2007.

➡️ PowerPoint will open on the screen.

Method 2: Starting PowerPoint Using Desktop Shortcut

If PowerPoint shortcut is available on the desktop:

Steps:

Double-click the Microsoft PowerPoint 2007 icon on the desktop.

PowerPoint opens immediately.

Method 3: Starting PowerPoint Using Search Option

Steps:

Click on the Start button.

In the search box, type PowerPoint.

Press Enter.

Click on Microsoft Office PowerPoint 2007 from the list.

Method 4: Starting PowerPoint Using Run Command

Steps:

Press Windows Key + R.

The Run dialog box appears.

Type powerpnt.

Click OK or press Enter.

➡️ PowerPoint starts quickly.

Method 5: Starting PowerPoint by Opening an Existing File

Steps:

Locate a PowerPoint file (with extension .ppt or .pptx).

Double-click the file.

PowerPoint opens with that presentation.

PowerPoint Start Screen (PowerPoint 2007)

When PowerPoint 2007 starts, you will see:

A blank presentation with a title slide

The Ribbon at the top

The Slides Pane, Slide Area, and Notes Pane

Creating a New Presentation After Starting PowerPoint

Steps:

Click the Office Button.

Click New.

Choose Blank Presentation or a Template.

Click Create.

Opening an Existing Presentation

Steps:

Click the Office Button.

Click Open.

Select the presentation file.

Click Open.

Closing PowerPoint

Steps:

Click the Close (X) button, OR

Click Office Button → Close, OR

Press Alt + F4

Importance of Knowing How to Start PowerPoint

Saves time

Helps beginners

Useful in exams

Improves computer skills

CREATING A NEW PRESENTATION

When you start PowerPoint, the program creates a new, blank presentation just for you.

When you create a presentation of your own, you'll begin with blank slides and add layouts, colour schemes, fonts, graphics and charts, other design elements and text.

1. Click the Microsoft Office button and click New. The New Presentation dialog box will be displayed.

2. Click Blank and Recent, and double-click Blank Presentation. A blank title page slide will be displayed.

3. Click and type over Click To Add Title to enter the title of your presentation. When you click in the text box area, its border is highlighted.

4. If you want to add a subtitle, click and type over Click To Add Subtitle. You can also press CTRL+ENTER to move to the subtitle box.

5. Click outside the text box to accept the entry.

The title and subtitle will then display on the slide and next to the number 1 in the slides/outline pane of the screen.

SAVING A PRESENTATION

A PowerPoint is saved using the .pptx as the file extension. To save the presentation, follow the following steps:

1. Click Microsoft Office Button → Save. If you are saving the presentation for the first time, the Save As dialog box appears on your screen. You can also press CTRL+S as the shortcut key or click on the Save button from the Quick Access Toolbar.

2. Select the appropriate location where you want to save the presentation.

3. Type the name of the presentation in Save as type: text box. The default file name is the first line of the first slide..

4. Press the Save button in the dialog box to finish the process.

 ADDING A NEW SLIDE TO THE PRESENTATION

When PowerPoint is opened it automatically opens a new document for you.

1. Click the top of the New Slide icon (2) in the Slides group in the Home Tab.

A new slide appears after the current slide. The default layout that is applied is the Title and Content layout. This is the most commonly used slide layout. You can also press CTRL+M to add a new slide with the default layout. Although we can change the layout of the slide as and when we wish to.

To add a new slide with a different layout, click the New Slide button down arrow to display a gallery, and click the desired layout to add a new slide with the layout applied. The displayed gallery of different slide layouts is shown in the following figure.

                                     (REVIEW EXECRISE)

Click Start button All Programs Microsoft Office Microsoft Office Microsoft Office PowerPoint 2007 to start PowerPoint window. 1.

2. In the Click to add title text box, click and type Power Point Tutorial.

3. Press CTRL + ENTER. Your insertion point moves in the Click to add subtitle text box.

4. Type the following in this text box:

D7/7235

Vasant Kunj, New Delhi

The Title Slide will look like the following figure:

5. Save this presentation as Introduction to MS Office.

6. Add a new slide by clicking on the New Slide button in the Slides group of Home tab. A new slide is inserted with the default Title and Content layout.

7. In the Click to add title text box type Introduction to Computer.

8. In the Click to add text box, type What is a computer?

9. Press ENTER. Additional bullet appears for the next point.

10. Type Working of a computer and press ENTER.

11. Similarly, add the following two points on this slide :

Input devices

Output devices

This slide will look like as shown in the following figure:

12. Similarly, add 3 more slides with the following details:

Slide 3

Word Processor

 Advantages and limitations

 Formatting text and paragraphs

 Autocorrect, Autotext and Mail Merge

Slide4

Electronic Spreadsheet

 Inserting rows and columns

 Entering formulas

 Creating charts

Slide 5

Electronic Presentation

 What is presentation?

Different views of presentation

Slide transitions and animations

13. Save the presentation and exit PowerPoint application.

 DIFFERENT VIEWS IN POWERPOINT 2007

In any PowerPoint presentation, slides can be viewed in a variety of ways depending on the task at hand.

To access all the different slide views, click on the View tab. On the left section of Presentation Views group of the ribbon you will see the different choices for methods to view your slides.

Normal View

Normal View or Slide View, as it is more commonly known, is the most often used view while creating a PowerPoint presentation.

When you first start the program, the screen opens in Normal View. Working on a large version of a slide is helpful when designing your presentation.

 Slide Sorter View

Slide Sorter View shows miniature versions of all the slides in horizontal rows. These miniature versions of the slides are called thumbnails.

Slides can be easily deleted or rearranged quickly in this view. Effects such as transitions and sounds can be added to several slides at the same time in Slide Sorter view.

 Notes Page View

Notes Pages show a smaller version of the slide with an area below for printed notes. Each slide is created on its own notes page. The speaker can print these pages out to use as a reference while making his presentation. The notes do not show on the screen during the presentation.

Slide show view 

 Slide Show view is the view used for presenting to an audience. The whole screen is taken over by your PowerPoint 2007 presentation. This is the final view we develop our presentation for. All the effects (slide transition, animation, sound effects, etc.) can be seen here.

Slide Show view can be activated by pressing the F5 key on the keyboard.

To exit Slide Show view at any time, press the ESC key on the keyboard.

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