Customizing word 2007

 CUSTOMIZING WORD 2007

Word 2007 offers a wide range of customizable options that allow you to make Word work the best for you. To access these customizable options click the Microsoft Office Button and then click Word Options from it.

Popular

These features allow you to personalize your work environment with language, colour schemes, user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.

Display

This feature allows you to modify how the document content is displayed on the screen and when printed. You can opt to show or hide certain page elements.

Proofing

This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.

Save

This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved.

Advanced

This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

Customize

Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.

SELECTING THE TEXT

(Computer Basics – MS Word / Any Software)

Introduction

Selecting the Text ka matlab hota hai document ke kisi word, line, sentence, paragraph ya poore text ko choose karna, taaki hum us par edit, copy, cut, delete ya format jaise kaam kar saken.

Computer par kaam karte waqt text select karna bahut hi basic aur important skill hoti hai.

Why is Selecting the Text Important?

Selecting the text ke bina hum:

Text copy nahi kar sakte

Text cut ya delete nahi kar sakte

Text ka font, size, color change nahi kar sakte

Bold, Italic, Underline apply nahi kar sakte

Isliye text selection har document editing ka pehla step hota hai.

Methods of Selecting the Text

1. Using Mouse

Mouse se text select karna sabse aasan tareeka hai।

Word select karna:

Kisi word par double click karein

Line select karna:

Line ke shuru mein mouse le jaakar single click karein

Paragraph select karna:

Paragraph par triple click karein

Multiple lines select karna:

Mouse button dabaakar text par drag karein

2. Using Keyboard

Keyboard se text select karna fast aur professional tareeka mana jata hai।

Shift + Arrow Keys → Thoda-thoda text select hota hai

Ctrl + A → Poora document select hota hai

Shift + Home → Cursor se line ke start tak text select

Shift + End → Cursor se line ke end tak text select

3. Selecting a Sentence

Kisi sentence ke andar Ctrl key dabaakar click karein

Poora sentence select ho jaata hai

4. Selecting the Entire Document

Keyboard se: Ctrl + A

Isse poora document ek saath select ho jaata hai

Uses of Selected Text

Selected text ka use karke hum:

Text copy (Ctrl + C) kar sakte hain

Text cut (Ctrl + X) kar sakte hain

Text paste (Ctrl + V) kar sakte hain

Text ka format change kar sakte hain

Galat text delete kar sakte hain

Advantages of Selecting the Text

Kaam jaldi hota hai

Typing errors easily correct hote hain

Document professional dikhta hai

Time aur effort save hota hai

UNDO & REDO

Computer par kaam karte waqt agar humse koi galti ho jaaye ya pehle ki hui action ko wapas lana ho, to UNDO aur REDO commands ka use kiya jaata hai।

Ye dono commands document editing ko safe, fast aur easy bana dete hain।

What is UNDO?

UNDO ka matlab hota hai last ki hui action ko wapas lena।

Jab hum galti se kuchh type kar dete hain, delete kar dete hain ya format change ho jaata hai, to UNDO se hum us action ko cancel kar sakte hain।

Shortcut Key of UNDO

 Ctrl + Z

Examples of UNDO

Galti se text delete ho gaya → Ctrl + Z

Galat font apply ho gaya → Ctrl + Z

Extra typing ho gayi → Ctrl + Z

What is REDO?

REDO ka matlab hota hai UNDO ki hui action ko dobara apply karna।

Agar humne UNDO kar diya aur baad mein lage ki wahi action theek tha, to REDO ka use karte hain।

Shortcut Key of REDO

Ctrl + Y

( Kuch software mein Ctrl + Shift + Z bhi hota hai )

Examples of REDO

UNDO se delete hua text fir chahiye → Ctrl + Y

Pehle ka format wapas chahiye → Ctrl + Y

Difference Between UNDO & REDO

UNDO

REDO

Last action ko wapas leta hai

Undo ki hui action ko wapas laata hai

Galti sudharne ke liye

Galti se kiya undo sudharne ke liye

Ctrl + Z

Ctrl + Y

Where UNDO & REDO are Used?

UNDO & REDO ka use hota hai:

MS Word

MS Excel

MS PowerPoint

Paint

Notepad

Mobile apps

Websites & software

Lagbhag har modern software mein ye feature hota hai।

Advantages of UNDO & REDO

Galti ka tension kam hota hai

Kaam fast aur confident hota hai

Document safe rehta hai

Editing professional level ki hoti hai

Importance of UNDO & REDO in Computer

UNDO & REDO beginner se lekar professional tak ke liye bahut important tools hain। Inke bina document editing risk bhari ho jaati hai।

Isliye ye commands computer basics ka important part maani jaati hain।

Word remembers the last 100 actions in your document. At any stage, you can undo your previous actions. To use the Undo command, you can use any of the following steps:

 Click the Undo button ()on the Quick Access Toolbar, or

 Press CTRL + Z as shortcut key

To undo several actions at once, click the arrow next to Undo, select the actions in the list that you want to undo, and then click the list. All of the selected actions are reversed.

If you undo something and you didn't mean to, you must use the Redo command to set things back. For example, you may type some text and then use Undo to "untype" the text. You can use the Redo command to restore the typing. You have two ways to redo an action:

Click the Redo button (3) on the Quick Access Toolbar, or

Press CTRL + Y as shortcut key

MOVING TEXT

Moving Text ka matlab hota hai document ke ek jagah se text ko uthakar doosri jagah rakhna।

Is process mein text delete nahi hota, balki sirf place change hoti hai। Ye feature document editing ko easy aur professional banata hai।

Why is Moving Text Important?

Moving text ka use karke hum:

Paragraph ka order change kar sakte hain

Galat jagah likha text sahi position par la sakte hain

Document ko well-structured bana sakte hain

Time aur mehnat save kar sakte hain

Methods of Moving Text

1. Cut and Paste Method

Ye moving text ka sabse common aur safe method hai।

Steps:

Text ko select karein

Ctrl + X (Cut) dabayein

Cursor ko nayi jagah le jaayein

Ctrl + V (Paste) dabayein

 Isme text purani jagah se hat jaata hai aur nayi jagah aa jaata hai।

2. Drag and Drop Method

Ye method mouse users ke liye bahut easy hai।

Steps:

Text ko select karein

Mouse button dabaakar rakhein

Text ko drag karke nayi jagah le jaayein

Mouse button chhod dein

Isme keyboard ka use nahi hota।

3. Using Menu Options

Kuch software mein:

Edit → Cut

Edit → Paste

ka option bhi hota hai, jisse text move kiya ja sakta hai।

Difference Between Copying Text and Moving Text

Copying Text

Moving Text

Original text wahin rehta hai

Original text hat jaata hai

Ctrl + C + Ctrl + V

Ctrl + X + Ctrl + V

Duplicate banta hai

Duplicate nahi banta

Uses of Moving Text

Moving text ka use hota hai:

Essay writing

Blog post editing

Office documents

Projects & assignments

Website content editing

Advantages of Moving Text

Editing fast hoti hai

Content clear aur readable banta hai

Document professional look paata hai

Mistakes easily correct hoti hain

Common Shortcut Keys for Moving Text

Ctrl + X → Cut

Ctrl + V → Paste

Ctrl + Z → Undo (agar galti ho jaaye)

 COPYING TEXT

Copying Text ka matlab hota hai kisi text ko ek jagah se uthakar doosri jagah rakhna, bina original text ko hataye।

Is process mein text duplicate hota hai, lekin original text safe rehta hai। Computer par kaam karte waqt copying text ek bahut important basic skill hai।

What is Copying Text?

Jab hum kisi word, sentence, line, paragraph ya poore document ko select karke copy command ka use karte hain, to use copying text kehte hain।

Copied text ko hum same document ya kisi doosre document mein paste kar sakte hain।

Why is Copying Text Important?

Copying text ki madad se:

Baar-baar same text likhne ki zarurat nahi hoti

Time aur effort save hota hai

Work fast aur accurate hota hai

Typing mistakes kam hoti hain

Methods of Copying Text

1. Using Keyboard (Shortcut Method)

Ye sabse fast aur professional method hai।

Steps:

Text ko select karein

Ctrl + C dabayein (Copy)

Cursor ko jahan paste karna ho wahan le jaayein

Ctrl + V dabayein (Paste)

2. Using Mouse (Right Click Method)

Steps:

Text ko select karein

Mouse ka right click karein

Copy option par click karein

Paste karne wali jagah par right click → Paste

3. Using Menu Bar

Kuch software mein:

Edit → Copy

Edit → Paste

ka option bhi hota hai।

Types of Text That Can Be Copied

Single word

Sentence

Line

Paragraph

Entire document

Difference Between Copying Text and Moving Text

Copying Text

Moving Text

Original text safe rehta hai

Original text hat jaata hai

Duplicate banta hai

Duplicate nahi banta

Ctrl + C + Ctrl + V

Ctrl + X + Ctrl + V

Uses of Copying Text

Copying text ka use hota hai:

Blog writing

Office documents

School / College projects

Emails aur reports

Website content editing

Advantages of Copying Text

Kaam fast hota hai

Accuracy increase hoti hai

Document professional dikhta hai

Repetitive work easy ho jaata hai

Important Shortcut Keys

Ctrl + C → Copy

Ctrl + V → Paste

Ctrl + A → Select All

Ctrl + Z → Undo

 FORMATTING TEXT

Word allows you to format the text by applying various text styles, such as boldface. underline, italic, superscript, etc. Commonly used styles can be applied using the corresponding buttons on the Ribbon. For applying other styles, you can use the Font dialog box. The Font dialog box can be activated by clicking on the Font Dialog Box Launcher on the Home tab of the Ribbon. The Font Dialog Box Launcher is encircled in the following figure:

The Font dialog box pops up on clicking the Font Dialog Box Launcher. The Font dialog box comprises of many options as shown in the figure below.

Let us see some of the most commonly used styles while formatting text in a document.

Applying the Bold Style

The selected text can be emphasized to bold style using any one of the following three ways:

Using the Bold button (B)) from the Mini Toolbar (which appears whenever you select a piece of text or right-click on it), or

Using CTRL + B as the keyboard shortcut, or

Using the Bold button from the Home tab in the Ribbon.

 Choosing Bold from the Font Style: list in the Font dialog box.

 Applying the Italic Style

Following are the various methods to emphasize the selected text to italic style:

Using the Italic button (1) from the Mini Toolbar (which appears whenever you select a piece of text or right-click on it), or

Using CTRL + 1 as the keyboard shortcut, or

Using the Italics button from the Home tab in the Ribbon.

Choosing Italic from the Font Style: list in the Font dialog box.

 Changing the Font and Font Size

Word allows you to use more than one font in a document. Font refers to the shape and style of characters. The same character can be printed in different shapes and styles. Each particular shape and style of the character set is given a font name, such as Times New Roman, Arial, Courier, etc. Word displays the name of the current font in the Font name box. This box is located on the Home tab of the Ribbon.

Changing the font can be done in many ways. The most commonly used method is using the Ribbon.

Use the Font field in the Home tab of the Ribbon. Ward 2007 provides a Live Preview of what the font will look like if you apply it. 

Besides this method, the font and font size can be altered using the Mini Toolbar and the Font dialog box also.

Underlining Text

The quickest way to underline the selected text is CTRL + U. It underlines all the selected words and the spaces between them with a solid line. This is the default underline that you can apply. Besides, there are a lot many types of underline that can be applied on the selected text.

They can be seen by clicking the down arrow with the Underline button on the Home tab of the Ribbon. This is shown in the following figure:

Underlines and various other effects can be applied from the Font dialog box also.

FORMATTING PARAGRAPHS

When you type information into Microsoft Word, each time you press the Enter key Word creates a new paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you can set the amount of space that separates paragraphs, and you can align a paragraph left, right, center, or flush with both margins.

When you are formatting a paragraph, you do not need to select the entire paragraph.

Placing the cursor anywhere in the paragraph enables you to format it. After you format a paragraph, pressing the ENTER key creates a new paragraph in the same format.

All the formatting related with a paragraph can be applied using the Paragraph dialog box.

The Paragraph dialog box is shown below:

The Paragraph dialog box is displayed by clicking on the Paragraph Dialog Box Launcher arrow under the Home tab of the Ribbon.

 Adding Space Before or After Paragraphs

When creating a document, space is often used to clearly identify where each paragraph begins and ends. By default, Word may place slightly more space between paragraphs than it does between lines in a paragraph. You can increase or decrease the amount of space that appears before and after paragraphs.

This can be done by any one of the two available options given below:

Entering amounts in the Before and After fields in the Paragraph section of the Page Layout tab, or

From the Spacing section in the Paragraph dialog box.

Given figure shows the paragraph spacing the paragraph section of the page Layout tab.

Changing the Line Spacing

Line spacing sets the amount of space between lines within a paragraph. The spacing for each line is set to accommodate the largest font on that line. If the lines include smaller fonts, there will appear to be extra space between lines where the smaller fonts are located.

The spacing between lines within a paragraph can be applied using one of the following options:

 From the Line Spacing button in the Paragraph section of the Home tab, or

From the Spacing section in the Paragraph dialog box.

The Line Spacing button is shown in the following figure:

https://www.youtube.com/@KrishnaDubaiMotivation

https://www.facebook.com/share/1H9PPi8tMX/

https://www.instagram.com/officialkrishnadubai?igsh=MXY1eDJiY3owOGtiYQ==

https://wa.me/message/ONUZUUV4Q2YGO1

For corporate Inquiries:

Call Us: +91 9262835223